SimpleBoard - Board Meetings Made Simple

An app to allow digital publication of an agenda and documentation before a meeting so that iPad users can prepare.

Background

Waterloo Housing provides social housing and affordable new homes across the Midlands and Lincolnshire. They manage more than 27,000 homes across central England, from the Welsh border to the Wash.

Waterloo Housing Group wanted to manage their many boards and board meetings more effectively with an easy to manage iPad app.

The Problem

Governance is key in the social housing sector. The board at Waterloo had specific challenges when it came to planning their meetings and distributing their board packs.

The team had already tried a few apps for managing their board meetings but none of them really hit the spot.  Many members of social housing company boards are, by necessity, outside of the business.  This makes the planning, administering and running of the board meetings a real headache.

Administrators need to be able to manage these disparate board members from a single location and securely distribute board papers.  The Chairman also wanted to control when agendas and papers were published and be able to see who had read those papers prior to the meeting.

Platform Housing Group SimpleBoard app
Platform Housing Group SimpleBoard app
Platform Housing Group SimpleBoard app
Platform Housing Group SimpleBoard app

The Solution

An easy to use iPad application which is perfectly tailored to the nuances of the social housing sector. The app would be just as at home in other organisations that deal with disparate boards members, such as school governors.

SimpleBoard has a web site where administrators can setup boards, invite members and manage all aspects of that board's meetings. Members are invited to individual meetings, agendas are created and board papers uploaded. The agenda and individual board papers are then published to the members. The members themselves have a dedicated iPad app downloadable from the Apple App Store. Here they can accept the administrator’s invitation to join the board.

Once they have joined the board they can see meetings, notify their attendance, view the agenda and read the board papers, all within the app.  All board documents are kept secure and if a member leaves a board, the papers are automatically removed from the app on their iPad.  The board member can see all the meetings for all the boards they are on, even across multiple organisations.

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